Privacy Policy

Last updated: 3 November 2026

1. Introduction

Welcome to Moonsoon Patterns.

Moonsoon Patterns is an independent surface pattern design studio creating original, hand-painted artwork and pattern collections for home décor, textiles, wallpaper, stationery and other creative applications.

Your privacy matters to us. This Privacy Policy explains how personal information is collected, used, stored and protected when you visit our website, contact the studio or submit a licensing enquiry.

This Policy applies to visitors, potential clients, business partners and other individuals who interact with Moonsoon Patterns through our website or email.

By using this website, you acknowledge that you have had the opportunity to read this Privacy Policy.

2. Data Controller

The data controller responsible for processing personal data is:

Name: Magdalena Plewa
Trading name: Moonsoon Patterns
Website: https://moonsoonpatterns.com
Email: hello@moonsoonpatterns.com
Business status: Unregistered business activity under Polish law.

For any questions concerning personal data or this Privacy Policy, please contact:

hello@moonsoonpatterns.com

3. Personal Data We Collect

We may collect personal information in the following circumstances.

3.1. Licensing Enquiries

When you submit a licensing enquiry through our website, we may collect:

Your name.
Email address.
Business or brand name.
Pattern or collection you are interested in.
Intended product category.
Target territory.
Preferred licence type.
Preferred licence term.
Information about your project and intended use of the artwork.

Providing certain information is necessary for us to assess your enquiry and respond appropriately.

3.2. General Contact

If you contact us by email or through a contact form, we may collect:

Your name, if provided.
Email address.
Message content.
Any additional information you voluntarily include.

3.3. Technical Information

When you visit our website, certain technical information may be processed by the website infrastructure or hosting provider, depending on the server configuration.

This may include:

IP address.
Browser type and version.
Operating system.
Date and time of access.
Requested website pages.
Technical server logs.

Such information may be processed for website operation, security, troubleshooting and prevention of misuse.

4. How We Use Your Personal Data

We process personal data for the following purposes:

Responding to enquiries and messages.
Discussing potential artwork licensing opportunities.
Evaluating proposed commercial projects.
Communicating about licensing terms and possible collaborations.
Preparing and negotiating potential agreements.
Maintaining business correspondence.
Operating, maintaining and securing our website.
Meeting applicable legal obligations.
Establishing, exercising or defending legal claims where necessary.

We do not sell personal data.

We do not use information submitted through licensing enquiries for unrelated marketing purposes without an appropriate legal basis.

5. Legal Bases for Processing

Where the General Data Protection Regulation (GDPR) applies, personal data is processed on the following legal bases:

Article 6(1)(b) GDPR – Contractual and pre-contractual activities

Processing is necessary to respond to your request, discuss a potential licensing arrangement or take steps at your request before entering into an agreement.

Article 6(1)(c) GDPR – Legal obligations

Processing may be necessary to comply with applicable legal and accounting obligations.

Article 6(1)(f) GDPR – Legitimate interests

Processing may be necessary for our legitimate interests, including:

Maintaining business correspondence.
Protecting the website against spam and misuse.
Ensuring website security.
Managing and improving our business operations.
Establishing, exercising or defending legal claims.

Where required, we assess these interests against your rights and freedoms.

Article 6(1)(a) GDPR – Consent

Where consent is required, for example for certain marketing activities or non-essential cookies, we will request your consent before processing personal data for those purposes.

You may withdraw consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

6. Licensing Enquiries and Business Communication

Moonsoon Patterns provides opportunities for businesses, designers, brands and other organisations to enquire about licensing original artwork and pattern collections.

Information submitted through the licensing enquiry form is used to:

Understand your commercial project.
Identify the artwork or collection you are interested in.
Understand the intended products and territories.
Discuss possible licensing arrangements.
Communicate with you about potential cooperation.

Submitting an enquiry does not automatically create a licensing agreement or grant permission to use any artwork.

All artwork remains protected by applicable intellectual property and copyright laws unless expressly agreed otherwise in a written licence agreement.

7. Third-Party Services

Our website relies on selected third-party services to operate and process enquiries.

7.1. Website Hosting – OVH

Our website is hosted by OVH.

The hosting provider may process technical information, including server logs and IP addresses, as necessary to provide hosting services, maintain security and ensure the proper operation of the website.

The processing of such information is subject to the applicable terms and privacy documentation of the hosting provider.

7.2. FormSubmit

Our licensing enquiry form uses FormSubmit, an external service that processes form submissions and forwards submitted information to our designated email address.

When you submit the form, the information you provide is transmitted through FormSubmit.

FormSubmit may process personal data in accordance with its own privacy policy and service terms.

We recommend reviewing the provider’s current privacy documentation before submitting personal information.

7.3. Google Search Console

We use Google Search Console to monitor the technical performance and visibility of our website in Google Search.

This service helps us understand how our website appears in search results and identify technical indexing issues.

We do not use Google Analytics, Google Ads or Google Tag Manager as part of our currently declared website configuration.

8. International Data Transfers

Moonsoon Patterns is an internationally accessible website and may receive enquiries from individuals and businesses located in different countries.

Our third-party service providers may process information in countries outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA and GDPR applies, we will rely on an appropriate legal transfer mechanism where required, such as:

An adequacy decision issued by the European Commission.
Standard Contractual Clauses approved by the European Commission.
Another legally recognised transfer mechanism.

The applicable arrangements depend on the service provider, its location and the nature of the processing.

9. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes described in this Policy.

In particular:

Licensing enquiries and business correspondence are retained for as long as necessary to handle the enquiry and any resulting business relationship.
Information relating to agreements and transactions may be retained for the periods required by applicable law.
Information required for legal claims may be retained for the applicable limitation periods.
Technical server logs are retained according to the hosting provider’s applicable retention settings and security requirements.

When personal data is no longer necessary, it will be deleted or otherwise appropriately disposed of, subject to applicable legal obligations.

10. Your Data Protection Rights

Where GDPR applies, you may have the following rights:

Right of access to your personal data.
Right to rectification of inaccurate or incomplete data.
Right to erasure, where applicable.
Right to restriction of processing.
Right to data portability, where applicable.
Right to object to processing based on legitimate interests.
Right to withdraw consent where processing is based on consent.
Right to lodge a complaint with a supervisory authority.

To exercise your rights, contact:

hello@moonsoonpatterns.com

We may need to verify your identity before responding to certain requests.

We will respond within the time limits required by applicable data protection law.

11. Right to Lodge a Complaint

If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the relevant data protection supervisory authority.

In Poland, the supervisory authority is:

President of the Personal Data Protection Office (UODO)

Website: https://uodo.gov.pl/

If you are located in another country within the EEA, you may also contact the relevant supervisory authority in your country of residence, workplace or the place of the alleged infringement.

12. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

13. Cookies and Similar Technologies

Our website may use cookies or similar technologies required for its operation and functionality.

At the time of the latest review, we did not identify analytics or advertising cookies through our preliminary browser checks.

However, the use of cookies may depend on website functionality, technical configuration and third-party services.

For more information, please refer to our Cookie Policy.

Where required by applicable law, consent will be obtained before using non-essential cookies or similar technologies.

14. Third-Party Websites

Our website may contain links to external websites, platforms or services.

We are not responsible for the privacy practices, content or security of third-party websites.

We encourage visitors to review the privacy policies of external services before providing personal information.

15. Children’s Privacy

Moonsoon Patterns is a professional design and licensing studio. Our services are intended for businesses, professionals and general website visitors.

We do not knowingly collect personal data from children for marketing or commercial purposes.

If you believe that a child has submitted personal information through our website, please contact us so that we can review the situation.

16. Automated Decision-Making

We do not use personal data submitted through our licensing enquiry form to make decisions based solely on automated processing that produce legal effects or similarly significant effects on individuals.

17. Changes to This Privacy Policy

We may update this Privacy Policy when our website, services, business operations or applicable legal requirements change.

The latest version will always be available on this website.

The date of the latest update is displayed at the beginning of this document.

18. Contact

For questions about this Privacy Policy or the processing of your personal data, please contact:

Magdalena Plewa
Moonsoon Patterns

Email: hello@moonsoonpatterns.com
Website: https://moonsoonpatterns.com